A letter to a government office should identify the issue and explain the action or information you are requesting. These samples provide starting layouts for a formal request, inquiry or complaint. Use the correct office’s published submission procedure where one exists.
View the templates and existing download links below.
Choosing the right format
Select the purpose before choosing a format. A complaint describes a problem and requested remedy; an inquiry asks for information; a request asks the office to take a specified action. They should not all use the same opening text.
Details to include
- Sender and recipient details, date and clear subject
- Relevant facts, dates and reference numbers
- Specific request, supporting documents and response contact
How to use the template
- Check the recipient’s department and accepted contact route.
- Present the facts in a logical order and attach only relevant evidence.
- Keep a copy and note any published response or follow-up process.
Worked example
Subject: Request for repair update, reference 123. Explain when the issue was reported and ask for the current status and expected next step. Use courteous, factual language.
Download and printing notes
Check the destination and file format of each existing download before using it. Some samples link to an external resource; its availability and terms are controlled by that provider.
Below Are Free Government Letter Formats
Related templates
For related tasks, see Petition Templates for Community Requests and Signatures and Memo Templates and Business Memorandum Example.
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