A commercial invoice records information about goods sold or shipped, the parties involved and the value assigned to each line item. A shipping team may use it alongside a packing list, order and carrier record. Start with the information required for the shipment and confirm any destination-specific or carrier fields with the appropriate source before sending the paperwork.
Compare 21 layouts below with Word and Excel files among the options. Jump to the template previews and downloads.
Choose a commercial invoice template
Use a spreadsheet layout when a shipment has many line items or when you want formulas to calculate totals. A short document layout can work for a few items with fixed values. Choose a version with room for both shipping parties, invoice references and the item descriptions the recipient needs.
What to include
- Parties and references Record the seller and buyer or consignee as applicable. Use a consistent invoice number and include an order or shipment reference where available.
- Goods and quantities Describe what the goods are and use clear units, such as pieces or cartons. Use the same quantity basis as the supporting records.
- Price and currency Record unit values, line totals and currency. Identify separately listed charges where the shipment paperwork calls for them.
- Shipment details Add dates and shipping information, and confirm which fields are required for your particular destination and carrier.
Use the template as a layout and treat the shipment records as the source of truth. If one order is split into multiple shipments, make the references clear so the recipient can see which items belong to this document. For a spreadsheet, check that totals include all lines and that currency formatting does not obscure decimal values. Review dates, addresses and product descriptions in the exported version as well as the working file. Store the issued copy with its supporting records so a later correction can be traced to the right shipment.
Worked example
An invoice lists twelve steel brackets at USD 8 each, for a line total of USD 96. The packing list also shows twelve brackets and the two cartons containing them. The documents serve different purposes, but the description and quantity should be easy to reconcile.
Compare the available layouts
The collection includes Standard Commercial Invoice Template (XLS), Customizable Commercial Invoice Template (DOC), and Free Download Commercial Invoice Template Doc (DOC). Compare the previews for the fields and page layout you need before opening the ZIP package. Check the file extension on the extracted file so you know which application to use.
Download Commercial Invoice Excel Templates FREE
Standard Commercial Invoice Template
File Size: 08 KB
Company’s Commercial Invoice Excel Template
File Size: 11 KB
Free Editable Commercial Invoice Template
File Size: 12 KB
Beautiful Design Commercial Invoice Template
File Size: 15 KB
Professional Commercial Invoice Design Template in MS EXCEL
File Size: 470 KB
Simple Commercial Invoice Template
File Size: 11 KB
Corporate Commercial Invoice Template in XLSX Format
File Size: 10 KB
Standard Commercial Invoice Template
File Size: 68 KB
Download Commercial Invoice Word Templates FREE
Basic Commercial Invoice Layout Template
File Size: 05 KB
Blank Commercial Invoice Template
File Size: 08 KB
Customizable Commercial Invoice Template
File Size: 08 KB
Consignment Commercial Invoice Word Template
File Size: 07 KB
Courier’s Commercial Invoice Template
File Size: 21 KB
Fillable Commercial Invoice Form Example in MS WORD
File Size: 08 KB
Educational Institute’s Commercial Invoice Template
File Size: 73 KB
Elemental Commercial Invoice Sample Doc
File Size: 09 KB
Free Printable Commercial Invoice Template for a Company
File Size: 11 KB
General Commercial Invoice Template Word
File Size: 10 KB
Example Commercial Invoice Template
File Size: 05 KB
Free Printable Commercial Invoice Template
File Size: 27 KB
Free Download Commercial Invoice Template Doc
File Size: 06 KB
How to use and customize the template
- Open the order and packing records beside the invoice and copy the correct reference numbers.
- Enter a specific description, quantity, unit price and currency for each item.
- Check arithmetic and compare quantities and names across the documents.
- Confirm any shipment-specific fields with the carrier or responsible team before finalizing the invoice.
Before you share the finished copy
Avoid descriptions such as parts or samples when the receiver needs to identify the goods. Use specific plain-language descriptions and check that a formula still covers all rows after inserting a line item.
Related resources
See also Purchase Order Formats for Word and Excel and Statement of Account Templates and Balance Example.
Frequently asked questions
Is a commercial invoice the same as a packing list?
No. A commercial invoice records value and transaction details. A packing list describes what is in the shipment and how it is packed.
What currency should I show?
Use the currency relevant to the transaction and identify it consistently. Check any carrier or destination requirements for additional information.
Can I reuse a commercial invoice layout?
Yes. Save an unfilled master and create a new copy for each shipment so old quantities or addresses do not carry over.
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